A fast-growing boutique wellness studio was managing payroll, bonuses, and contractor documentation entirely by hand. Spreadsheets, text messages, and manual calculations made it difficult to ensure timely payments or maintain compliance. Founders were losing valuable time each week to administrative tasks, leaving little room to focus on growth.

They needed a streamlined, compliant system that could handle payroll and instructor bonuses with consistency—while creating a stronger operational backbone for future expansion.

HRBP Consulting led a project-based engagement focused on implementing Homebase Payroll to automate key people processes and set the stage for scalability.

Key actions included:

• Configured Homebase Payroll to automate instructor pay, scheduling, and direct deposit.

• Built a transparent, automated bonus system that rewarded full classes

• Organized contractor profiles, pay rates, and tax documentation to ensure accuracy and compliance.

• Evaluated connection potential between Homebase, Bookeo, and Square to support future automation.

• Delivered live training and reference materials, equipping founders to manage payroll cycles independently.

• Provided communication and change management support to ensure seamless payroll execution.

Within 30 days, the wellness studio:

• Transitioned from manual spreadsheets to an automated payroll system

• Reduced payroll processing time by 4–6 hours per week

• Achieved full compliance in contractor documentation and payments

• Gained the operational structure and confidence to successfully open a second location

This project showcases how HRBP Consulting helps small businesses turn manual chaos into scalable systems—creating the foundation for sustainable growth.